Title 360 – General Manual

Part 428 – Volunteer Services

Subpart A – Authorization

OH428.3 Authorization for payment of incidental expenses and promotional items.

2. Before reimbursement of incidental expenses can be paid, volunteers must have completed Optional Form 301-A (6/2007), Volunteer Services Agreement for Natural Resources Agencies for Individuals or Groups.
3. Volunteers receive no salary from NRCS, but may be reimbursed for incidental expenses that include, but are not limited to, the following:

(2) Transportation to and from work by taxicab, bus, or privately owned vehicle with a 4-hour or more workday. Note: Privately owned vehicles will be reimbursed at the current “Privately Owned Vehicle Reimbursement Rate” as listed on the GSA website under “No Government Vehicle Available.”

(3) Parking expenses incurred by volunteers, with a 4-hour or more workday.

(4) Meals will be reimbursed for volunteers with a 6-hour or more workday, using the “actual expense method,” Reimbursement will not exceed the maximum allowed under the Federal Travel Regulations for meals and incidental expenses (M&IE) at the work location of the volunteer.

(5) Child/dependent care reimbursement is limited to $5 per hour, not to exceed $40 per day, with a 4-hour or more workday.
 

4. To receive reimbursement, requests must be submitted to the State Volunteer Coordinator on Form OH-PER-229, Claim for Volunteer Reimbursement. The State Volunteer Coordinator will concur in the request and will forward to the appropriate Ohio Leadership Team member for final approval. The approved OH-PER-229 will be forwarded to the State Office Financial Management Staff for processing. First-time requests must also include an SF-1199A Direct Deposit form.
   
   

    (360-GM, Amend. OH24, June 2008)
   
    

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